Keep a supplier's price lists and documents
When a supplier sends a new price list, the costs you key into SKU.io are only as trustworthy as the file they came from. Upload that file to the supplier, and anyone on your team can open the original when a cost looks wrong — without digging through someone's inbox.
Before you begin
- You need permission to edit suppliers to upload, describe, or delete files. Anyone who can view the supplier can open them.
- Files can be PDF, Excel, CSV, images, email files, or ZIP archives, up to 20 MB each.
Upload a price list file
- Go to Contacts → Suppliers and open the supplier — for example, Acme Supplies.
- Open the Products tab and click Documents.
- Drag the file onto Drop files here or click to upload, or click it and choose the file. You can add several files at once.
- To say what the file is, click the pencil icon on its card, type a description — for example, 2027 wholesale list with 500+ price breaks, USD — and save it.
Each card shows the file name, your description, its size, who uploaded it, and when. Use the icons on the card to:
| Icon | What it does |
|---|---|
| Eye | Preview the file in SKU.io (PDFs and images). |
| Arrow out of a box | Open the file in a new browser tab. |
| Pencil | Edit the description. |
| Bin | Delete the file, after a confirmation. |
A new price list doesn't replace the old one. Upload each new edition next to the last one and put the date or season in its description, so the history stays on the supplier.
Where other documents live
Supplier and purchasing documents each have a home next to the record they belong to:
| Document | Where to keep it |
|---|---|
| Supplier certificates — food safety, quality, insurance, label versions — with expiry dates | The supplier's Compliance tab. See Track supplier certificates. |
| Files you send to or receive from a supplier about one purchase order | Attach them to a message on the purchase order's Communication tab. See Message a supplier from a purchase order. |
| The supplier's invoice | The purchase invoice. See Record a supplier invoice. |
| The supplier's credit memo | The vendor credit. See Scan a supplier credit memo. |
| Paperwork for a received batch — certificates of analysis, inspection reports | The lot. See File documents on a lot. |
Next steps
- Set up supplier pricing tiers and price breaks — turn the price list into tiers you can order from.
- Supplier detail page reference — every tab on the supplier.
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