Set Up
Set up decides how SKU.io's automatic ledger lands in your books. Read the two concept pages first to see how entries are generated and why they're grouped by sales channel. Then work through the settings under Accounting → Settings and your Xero or QuickBooks connection — account mapping, invoice numbering, tax treatment and per-channel accounts — and keep the chart of accounts reference handy for what posts where.
| To… | Go to… |
|---|---|
| check costs, purchase orders, receiving, and payout codes before your first entries reach your books | Check your data before you turn on accounting |
| see how far your costs and month-end counts can be trusted, and rate your 3PL's records | Check how far your costs and counts can be trusted |
| have your costs checked against your supplier invoices, freight and duty bills, and counts | Have your costs checked against your supplier documents |
| compare SKU.io's income, channels, COGS and inventory with your Xero or QuickBooks books, graded month by month | Check your books against Xero or QuickBooks |
| record the counts and purchases from before you started using SKU.io, and see each month's cost of goods sold | Record your history before go-live |
| see how your operations become a balanced double-entry ledger | How automatic accounting works |
| understand why your books show one entry per sales channel | How entries are grouped by sales channel |
| switch an entry type between Off, Per-document, Daily and Monthly, and choose when the change starts | Change how entries are batched |
| see how deposits, receipts and supplier bills post, and what the clearing accounts hold | How purchases reach your books |
| find what each accounting setting does, including your accounting system's lock dates | Accounting settings at a glance |
Connect your books
Connect Xero or QuickBooks Online, see what syncs, and line up accounts, customers and invoice fields with it. Start at Connect your books.
| To… | Go to… |
|---|---|
| connect Xero and line up your chart, tax rates and payment methods with it | Connect Xero |
| connect QuickBooks Online, read its dashboard, choose what syncs, and map payment methods | Connect QuickBooks Online |
| see what each entry becomes in Xero or QuickBooks, and what syncs back | What syncs to your accounting provider |
| choose which QuickBooks account each entry posts to | Map your accounts to QuickBooks Online |
| link QuickBooks customers to yours, review suggested matches, and clear duplicates | Match customers with QuickBooks |
| show the sales rep and PO number on QuickBooks invoices | Show the sales rep and PO number on QuickBooks invoices |
Accounts and channels
Choose the accounts and financial line types your entries post to, and split or tag them by sales channel. Start at Accounts and channels.
| To… | Go to… |
|---|---|
| send whole categories, brands, suppliers or product types to their own accounts with ordered rules | Map product accounts with rules |
| post each sales channel's sales and COGS to its own accounts | Use different accounts for each sales channel |
| tag revenue and COGS with the sales channel using Xero tracking categories or QuickBooks classes | Tag entries by channel with tracking categories |
| create and edit the financial types on your orders' revenue and cost lines | Manage financial line types |
| look up every column of the account rules spreadsheet | Account rules import and export reference |
| look up the default accounts and what posts to each | Chart of accounts reference |
Invoices, tax, and revenue
Set invoice numbering, decide who calculates tax, choose when revenue is recognized, and post foreign-currency bills. Start at Invoices, tax, and revenue.
| To… | Go to… |
|---|---|
| choose where your sales invoice numbers come from | Set your invoice numbering |
| decide whether SKU.io or your accounting system calculates tax | Choose who calculates tax |
| hold revenue in Deferred Revenue until each shipment goes out | Recognize revenue at fulfillment |
| send bills from foreign-currency suppliers to Xero or QuickBooks in the supplier's currency | Post supplier bills in their own currency |