Archive, unarchive & delete a product

Retiring a product has two paths. Archiving hides a product from active lists while keeping every record it touches — stock history, orders, FIFO layers — fully intact and reversible. Deleting removes the product and its owned data permanently, and SKU only allows it when nothing depends on the product. Most of the time you archive; you delete only clean, never-used records.

Before you begin

• Archiving or unarchiving requires the products.archive permission.
• Deleting requires the products.delete permission.
• On the mobile card view, the per-row Delete action appears only when you hold products.delete, and the Archive / Unarchive action needs products.archive. Each control is gated independently.

See the product permissions reference for the full matrix.

Archive a product

Archiving takes a product out of your active working set without destroying anything.

1. Open the products list.
2. On the product's row, select the Archive icon (the archive-box icon at the end of the row).
3. Confirm in the dialog. Archived items can be restored later.

What happens:

• The product is stamped as archived, with the date and time.
• The archive cascades to every variation (child) of the product — every variation is stamped at the same moment, so a matrix product and its children retire together.
• Everything that tracks the product downstream stays in sync automatically.
• Archived products drop out of the default list. Turn on the Archived toggle in the list footer to see them.

Re-archiving is harmless

If the product is already archived, SKU shows a warning rather than an error and changes nothing. Archiving the same product twice is harmless.

Unarchive a product

1. In the products list, turn on the Archived toggle to reveal archived products.
2. On the row, select the Unarchive icon (the archive-arrow-up icon). The same per-row control toggles between Archive and Unarchive based on the product's current state.
3. Confirm. The item is restored to its active state.

Unarchiving clears the archived stamp on the product and all its variations, and downstream data updates the same way. Unarchiving an already-active product returns a warning and does nothing.

To archive or unarchive many products at once, see bulk archive, unarchive & delete products.

Delete a product

Deletion is permanent and only succeeds when the product — and every one of its variations — is completely unused.

1. From the products list on mobile, open the row's kebab (⋮) menu and select Delete. (Desktop rows expose only the archive/unarchive toggle; delete a single product from the mobile card menu, the product detail page, or the bulk delete flow.)
2. Confirm. This action can't be undone.

If the product is deletable, SKU removes it and everything that belonged to it, in one all-or-nothing pass:

• Attribute values, kit and bundle components, and bundle memberships
• Listings, pricing, suppliers and supplier inventory, images
• Variations, cached inventory figures, benchmarks, reporting data, categories, blemished records, and eBay product settings
• Amazon data — FIFO layers, merchant-SKU mappings, and pending inbound items — cleaned up through the Amazon integration

Because the whole cascade is all-or-nothing, anything that blocks the final delete after the pre-check passes undoes the entire delete — you never end up with a half-stripped, orphaned product.

Why a delete is blocked (and how to read the reasons)

Before deleting, SKU checks whether the product is used. If so, the delete is refused and you get a list of reasons — one for each kind of record that still references the product — along with a prompt to archive the product instead.

A product is considered used when it (or any of its variations) is referenced by any of these records:

Blocking relationship	What it means
Sales order lines	The product was sold on an order
Bundle sales order lines	The product was sold as a bundle — a distinct check, because a bundle sold on an order line would be missed by a plain product lookup
Purchase order lines	The product was ordered from a supplier
Inventory movements	The product has any stock ledger movement
FIFO layers	The product carries costed stock layers
Inventory adjustments	Stock was manually adjusted
Inventory assembly lines	The product was built or consumed in an assembly
Warehouse transfer lines	The product moved between warehouses
Return receipt lines / RMA lines	The product appears on a return or RMA
Sales credit lines	The product appears on a credit
Blemished products	A blemished product was derived from it
Inbound shipment lines	The product is on an inbound shipment
Subscription editions	The product is tied to a subscription edition

Any one of these blocks deletion outright. The deletability preview checks the same list the delete itself enforces, which is what makes it trustworthy: a product referenced by (for example) a FIFO layer or an inbound shipment line is reported as not deletable up front, rather than passing the preview and then failing partway through.

When any of these apply, archive the product instead. Archiving preserves all the history that blocked the delete while removing the product from your active lists.

Run the pre-flight deletability check

Before attempting a delete — especially in bulk — you can ask SKU whether one or more products can be deleted and, if not, exactly what's blocking each one.

Send the product IDs to the is-deletable endpoint (POST /products/is-deletable). For each product it returns:

• deletable — true only when nothing references the product or its variations.
• usages — one entry per blocking relationship, each with:
  • a friendly label (for example, Sales Order Lines, Purchase Order Lines),
  • a count aggregated across the product and all its variations, and
  • up to ten sample records — sales-order and purchase-order numbers, inventory-movement types, or the parent SKU for bundle membership — so you can trace where the product is used.

The bulk delete flow uses this check to split your selection into deletable and archive-only products before you commit.

Edge cases when a product carries stock or open orders

Deleting and archiving behave predictably around inventory, but a few related guards are worth knowing:

• Delete silently becomes "must archive." The delete routine runs the used-check first. If the product (or any variation) has sales-order, bundle-sales-order, purchase-order, or inventory-movement records, the delete is refused with reasons rather than executed — SKU never destroys a product that has real history.
• Archive is always available and idempotent. Archiving stamps the product as archived, cascades to variations, and returns a harmless warning if the product is already archived. It's the safe fallback whenever a delete is blocked.
• Converting an inventory-bearing product to a non-inventory type is blocked. Changing a stocked product (standard, kit, blemished, manufactured) into a bundle or matrix is refused if the product carries any inventory ledger — a FIFO layer or an inventory movement of any type, including stock-take and receipt. This is broader than the sale/assembly only movement check: a product established purely by a stock take still has a ledger and is protected from a conversion that would orphan its FIFO layers. See convert & auto-detect product types.
• Kit components lock once the kit has moved. Editing the components of a kit that already has inventory movements is rejected — you can't silently rewrite what a stocked kit is made of. See build bundles & kits in the Workshop.

For anything to do with the stock numbers themselves — on-hand, allocations, FIFO cost layers, or opening balances — see view a product's stock and browse FIFO layers.

Per-row actions at a glance

Surface	Archive / Unarchive	Delete	Notes
Desktop table row	Icon toggle (Archive ↔ Unarchive)	—	Permission-gated on products.archive
Mobile card kebab (⋮)	Needs products.archive	Needs products.delete	The menu always offers View (open the detail page); Archive/Unarchive is gated on products.archive and Delete on products.delete, independently
Mobile card	—	—	Archived products show a grey Archived pill

Next steps

• Bulk archive, unarchive & delete products — retire or delete many products at once with the same deletability guards.
• Browse, search & filter the products list — find products and toggle archived visibility.
• Merge duplicate products — the right tool when two records describe the same item and delete is blocked.
• Convert & auto-detect product types — understand the inventory-ledger guard on type changes.