Find a compliance document
Filing paperwork is only worth doing if you can get it back. When a marketplace suspends a listing pending documentation, or an auditor names a batch, the question is always the same shape: someone said a number, produce the certificate.
Inventory → Compliance Docs is every Certificate of Analysis, batch record and production photo filed against any lot, in one searchable list.
Before you begin
Nothing — if documents have been filed, they're here. To put them there, see File documents on a lot.
Steps
-
Go to Inventory → Compliance Docs.
-
Type into the search box. It matches on batch number, file name, lab, and reference — so any of these work:
- the batch number from a customer complaint
- the lab's own report number off the certificate
- the issuing lab's name, to see everything they've certified for you
-
Open the document by clicking its file name. It renders in SKU.io — you don't have to download it to read it.
-
To send it to somebody, copy the page URL. Your search term is in the address, so the link reproduces the same result for whoever opens it.
Narrowing the list
Three filters sit above the table:
- Document type — show only Certificates of Analysis, only batch records, and so on.
- Expiry — surface documents that have expired or are close to it. Most use of this is on supplier certificates rather than COAs, since a COA certifies a batch at a point in time and doesn't lapse.
- Date — restrict to a date range.
Use Advanced Filters and Columns for anything more specific, the same as elsewhere in SKU.io.
What's in the list, and what isn't
The list is scoped to typed compliance documents filed against lots. That's a deliberate limit. SKU.io also stores plenty of general attachments with no document type — files clipped to purchase orders and invoices over the years — and mixing those in would bury the handful of documents an auditor actually asked for under thousands that nobody wants.
Supplier certificates are not here either. An NSF or GMP certificate belongs to the supplier, not to any batch, and it has its own validity window and renewal clock. Those live on the supplier — see Track supplier certificates.
Reading a result row
| Column | What it tells you |
|---|---|
| Type | Certificate of Analysis, Batch Record, Batch Photo, and so on |
| Document | The file. Click to read it in place |
| Lots / batch | The batch it covers. Click through to the lot itself |
| Issuer | The lab or body that produced it |
| Reference | Their own report number, for matching against their records |
| Issued / Expires | When it was written, and when it lapses if it does |
| Uploaded by | Who filed it, and when |
From the Lots / batch link you land on the lot, where you can see its test results, its verdict, and its reserve samples.
Next steps
- File documents on a lot — getting documents into the archive
- Track supplier certificates — the supplier-owned certificates that aren't in this list
- Set up lot and expiration tracking — tracing a batch to the customers who received it